Create an Event
Before you create your first event, you’ll need to set up your event categories. Event categories are used to enable features that affect the look and functionality of your event calendar.
After adding event categories, follow the instructions below to add an event.
Step 1: Add New Event
Go to MembershipWorks > Event List and click Add New Event at the top of the page. This will take you to the Event Setup tab where you can enter the general details for your event.
Step 2: Set Event Category
Next to Event category, select an appropriate event category for your event from the drop down. Click the Add/Edit Categories link to the right of the drop down to add a new category if needed. You can find more information about setting up event categories here.
Step 3: Select Display Color
Next to Display on calendar/list, click on a color block to choose a color for your event to be displayed on the calender. Or click on the gray hidden block if you would like the event to be hidden. (When an event is hidden, it will not display on your event calendar or event list, however it will still be visible if someone has the direct link to the event. This can be useful if you want admins to be able to view the event before displaying it on your calendar.)
Note that marking an event as hidden does not make the event Members Only. You can find information about creating Member Only Events here.
Step 4: Add Title
Next to Event title, enter the title of your event.
The title of the event will be part of the event URL. For example, the event URL for an event titled 2025 Chamber of Commerce Annual Conference will include the title and date of the event such as:
https://yourwebsite.com/calendar/#!event/2025/8/29/2025-chamber-of-commerce-annual-conference
In an effort to prevent broken links, the system "locks" changes to the URL 10 minutes after the event is created or copied. If you create or copy an event and change and save the event title within 10 minutes, the URL will be updated to reflect the new title. However, after 10 minutes it's not possible to change the URL.
Step 5: Add Start and End Date
Next to Start, you will need to enter a Start Date for your event. Although it is optional to enter the start Time, if you do not enter a time, it will be set as 12:00am by default even though a time is technically not displayed in the form.
You can also enter an End Date and Time, however this is optional.
Step 6: External Event Page URL (optional)
Next to Link to external event page, enter a URL that will display in the venue area on the Event Registration page. This field is optional and is usually used if you want to include a webinar link or other type of venue link.
If the event is visible to the public, then this link will also be visible to the public. If you want to provide a link to event registrants only, we recommend adding the link to the event confirmation email.
Step 7: Enter Event Location
Next to Place/location, enter the name of the venue. Next to Event Address, enter the physical location where the event will take place.
After entering the address, you will see a note that a Map is available below the Event address fields if you have entered an address that is recognized by Google Maps. In this case, a map with the event's location will display on the Event Registration page.
Step 8: Add Image
Click in the box labeled Click or drop file here to upload image to browse for an image on your computer to upload. Or drag an image file into the box to upload an image.
The image has to be GIF, JPG/JPEG or PNG format. We recommend your image to be a maximum of 800 pixels wide and 300-400 pixels high. Images that are too tall will require users to scroll down more just to get to your event information.
Step 9: Title Layout
Next to Title layout below the image, select how you want to display the title of your event. The options in the drop down are to Show title below image, Overlay image w/ white text, Overlay image w/ black text, or Hide Title.
Step 10: Add an Event Description
Enter an Event Description in the text box at the bottom of the page. Use the toolbar at the top of the text box to format your event description, including adding links and images.
Step 11: Save Your Event
Click the Save & Continue button at the bottom to save your event.
If you have already embedded the Event Calendar or Event List on your website and you have not hidden the event, it will display immediately on your calendar after clicking Save & Continue. You will also be taken to the Ticketing tab where you can add tickets for registration.If you do not need users to register for the event and you simply want to display the event, you do not need to continue any further.
If you want users to RSVP or register for the event, click here for instructions on adding ticketing and registration.
If you want users to RSVP or register for the event, click here for instructions on adding ticketing and registration.
Add your calendar to your website so you can see what your members and website visitors will see.
Get Support Along the Way
